Chaperones

One adult chaperone is required for every eight campers of the same gender. At least one chaperone over the age of 21 is requested for each gender of campers in your group. All chaperones must be 18 by June 1, 2026. Chaperones must complete a background check. Background checks can be run by your organization or ours. Chaperones may bring their own children under 8 with the understanding that not all camp programming is developmentally appropriate for their children’s participation.

lodging

Most church groups will be lodged in cabins, with one cabin per gender of campers assigned to the church. Each cabin has 16 camper beds (bunk style) and an attached room with two chaperone beds. Cabins have attached bathrooms with showers, toilets, and sinks.

In order to maximize capacity, smaller groups may be placed in shared cabins with other church groups

In special instances based on the size/needs of the group and CrossRoads, a group may be asked to consider alternative lodging (hotel style, etc). This will be worked out with the group leader before arrival.

cost

The cost to attend church group camp is $360/person. A non-refundable 10% deposit ($36) is required to reserve camper spots. Deposits are due March 14, 2026, or reserved spots will be surrendered. Church group weeks cap at approximately 150 participants. We do expect to reach capacity the week of July 6-10.

The registration cost covers lodging, food, all activities, and a camp t-shirt.

Campers may choose to bring money to contribute to the missions offering and to use at the CrossRoads Canteen.

Communication

CrossRoads is located on a remote campus in the Blue Ridge Mountains surrounded by the George Washington National Forest. Cell service is completely unreliable on our property. Landline phones and internet are available in the dining hall (Hunt), Ukrop foyer, and the Office (Bullard).

Campers under 18 are not permitted to have the internet password. This is to establish a time of digital sabbath and to encourage the campers to be fully present at camp, to build relationships with one another, and to limit distractions from growing in their faith and relationship skills. Campers are expected to refrain from phone/electronics use during all CrossRoads-led programming. Adult chaperones will be provided the internet password and are asked to protect it carefully.

We recommend establishing a plan for adults in the church group to communicate a safe arrival to parents and to provide any check-ins throughout the week. We have found that limiting camper’s phone calls home lessens homesickness and allows them to truly engage and enjoy camp life more. However, we do leave it up to the discretion of the church group leader to set guidelines for camper communication with parents/guardians. Group leaders are asked to not allow camper phone calls home during mealtimes. Open camp time in the afternoon or church group time in the evening are the best times to utilize the phone.

Adults will be made aware of several locations around camp where walkie-talkie radios are stationed for communication with CrossRoads staff for needs that arise.

Health Center

A Registered Nurse is at CrossRoads throughout the camp week. Church groups may choose to have the camp nurse keep and distribute prescription medication or the church leader may maintain the responsibility.

If churches are maintaining possession of medication (prescription, over-the-counter, vitamins and supplements, etc) a container with a lock to store medication is required.

CrossRoads stocks many over-the-counter medications and first aid supplies (acetaminophen, Pepto-Bismol, Benadryl, sinus pressure and allergy relief, band-aids, etc) at the health center.

CrossRoads summer staff and full-time program staff have current certifications in first aid/CPR/AED. CrossRoads summer staff receive additional training on allergy sensitivities, Epi-pen use, and mental health first aid awareness.

Sample schedule

7:30 AM: Wakeup

8:00 AM: Morning Call

8:15 AM: Vespers

8:30 AM: Breakfast

9:30 AM: Track Rotation I

11:00 AM: Track Rotation II

12:30 PM: Lunch

1:30 PM: Rest Time

2:30 PM: Bible Study

3:30 PM: Open Camp (Pool, Canteen, Giant Swing, Pamper Pole, Gaga, 9 Square, etc.)

5:45 PM: Dinner

6:45PM: Cabin Wars

7:30 PM: Worship

8:15 PM: Evening church group time

9:15 - 10:00 PM: Campers Lights Out by Cabin Age 

Program elements

Bible Study: CrossRoads will provide each church with our bible study curriculum, supplies, and a meeting location. Churches are invited to either meet as one group or to break up by gender or age. If requested in advance, CrossRoads can provide a staff member to help facilitate bible studies.

Evening Church Group Time: This is a time for church groups to connect, debrief the day, enjoy your favorite games together, just hang out, or even opt for an early bedtime.

Campwide Quiet Hours: Churches may decide lights-out times independently based on the needs/age of your campers. Please respect others’ quiet hours from 10 pm to 7 am.

Track Rotations: Your campers will have the opportunity to participate in a track throughout the week. Tracks are specialized activities that campers engage in each morning, designed to promote teamwork, develop essential skills, and encourage growth in their faith. The available tracks include:

• Creative Creators: Unleash your God-given creativity to craft, perform, and tell stories that reflect His beauty and truth.

• Game Changers: Build teamwork and character through games and athletic challenges, learning how to glorify God both on and off the field.

• Sharp Shooters: Sharpen your focus and precision while exploring how hitting the mark in life starts with keeping your eyes on God.

• Trailblazers: Master wilderness skills while discovering how God provides and equips us for every challenge, both in nature and in life. This track culminates with an overnight camping trip.

• GLOW (Girls Leading Our World): Explore what it means to lead with confidence, compassion, and faith as you discover your voice, grow in leadership skills, and learn how God has uniquely equipped you to make a difference in the world.

Open Camp: The swimming pool, field games, card games, the CrossRoads Canteen, and the gym are always available during open camp (weather permitting). Some days your group will have the option of certain optional scheduled activities such as high ropes, a hike, etc.

CrossRoads Canteen: The camp store and snack shop are open each day during open camp for campers to purchase snacks, beverages, or camp merchandise. Snacks and drinks start at $1. Merchandise ranges from $2 (stickers) to $34 (hoodies).